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When you think of big, exciting life changes, you probably think of things other than paperwork. But many of them come with requirements, such as a requirement to submit a job verification letter. If you are asked to do so, you may be wondering how to do it.
You may be asked for a proof of employment letter to rent or buy a home, buy insurance, apply for a loan, or insure utilities for your home. It may also be requested for employment purposes to check employment dates on your resume or job application as part of the background check process.
What is a job verification letter?
Employers provide job verification letters to confirm that the employee is currently or previously employed by the company. Requests for proof of employment letter can come directly from the employees themselves or from organizations that need employment verification, such as financial institutions, realtors, government agencies, utility companies, and prospective employers.
When an employment application verification letter comes in, it may ask for any of the following:
- employee address
- dates of employment
- salary
How do you request a job verification letter?
Organizations usually have a process for employment verification letter requests. You can start with the HR department or ask your supervisor; One should be able to ensure that proper company protocol is being followed.
Many employers also have a policy regarding the release of employment information to ensure that sensitive employment data is protected. Without a formal written request from the employee granting permission to release the information, most employers will generally provide confirmation that the employee was or is employed, and dates of employment. Therefore, make sure you are clear about the process and follow it so that you can receive the information you need as quickly as possible.
Employment verification letter samples
A proof of employment letter can be submitted electronically as an attachment to an email message, via fax, mailed as a paper letter, or included in the body of the email message.
Here are some checking employment letter samples that show you the language you might expect to receive from your current or former employer.
Employment verification letter template
name
Job title
Company Name
Title
City, state zip code
date
The name of the person requesting the letter
Job title
Company Name
ABC Company
Title
City, state zip code
Dear Madam/Mr. [last name]And
This letter is to verify that [employee name] He was hired at [company name] since [date of employment].
If you need additional information regarding [employee name]please contact me at [your contact information].
sincerely,
[handwritten signature]
[your printed name]
Employment Verification Letter Example – Former Employee
Holly Smithson
Director of Human Resources
ABC Employment
555 Buxton Street
Grafton, WV 26354
April 2, 2022
Jeffrey Cox
recruitment manager
Employment for hire
888 Hover
Morgantown, WV 12345
Dear Mr. Cox
This letter is intended to verify that Samantha Jones was employed at ABC Employment from January 5, 2018 until March 10, 2022 as a Graphic Designer.
If you need additional information regarding Ms. Jones, please call me at 555.623.3333.
sincerely,
[handwritten signature]
Holly Smithson
Employment Verification Letter Example – Current Employee
Bethany Jones
recruitment manager
The best in engineering
123 Church St
Minneapolis, Minnesota 123455
April 10, 2022
Jimmy Harold
loan officer
Go to the mortgage
22 Idaho Ave.
Minneapolis, Minnesota 12345
Dear master. Harold
This letter is to verify that Johnny Williamson has been appointed to Best in Engineering since May 9, 2015. He is currently working in our Finance department as a Financial Advisor.
If you need additional information regarding Mr. Williamson, please contact me at 555.523.1234 or bjones@email.com.
sincerely,
[handwritten signature]
Bethany Jones
Job verification letter – the authority’s email
Email Subject: Job Verification – Abigail Stills
Dear Miss. Wallace,
This letter is intended to verify the employment of Abigail Stiles at Wonderland Apparel since February 5, 2021.
If you need additional information regarding Ms. Stills, please contact me. My contact information is provided below.
sincerely,
Fiona Cars
555,555,1234
fcars@email.com
Be on time with your order
On a final note, job verification applications usually require a relatively quick response, especially when you meet the requirements for a loan issuance. When submitting such an application, it is important to do so as soon as you are notified that you need a job verification and to inform your previous or current employer of your deadline.
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